Purchase Order Generator
Business ToolsRaise a numbered purchase order with delivery address, required-by date and authorisation.
Runs entirely in your browser — nothing is uploaded
What people do next
Features
- Buyer and supplier the right way round, with a separate delivery address.
- Required-by date and a per-item specification with units.
- GST breakdown so the expected invoice can be checked against the order.
- Authorisation and acceptance signature blocks.
- Drafts stay in your browser — supplier details and prices are never uploaded.
How to use the Purchase Order Generator
- 1Enter your company as the buyer and your supplier’s details.
- 2List what you are ordering, with quantities, units and rates.
- 3Set the delivery address and required-by date, then print or save as PDF.
Frequently asked questions
What is a purchase order for?
It is the buyer’s written commitment to buy specified goods or services at a stated price. Once the supplier accepts it, it generally becomes a binding contract — which is why it is worth being exact about quantity, specification and delivery date rather than treating it as paperwork.
How is a PO different from an invoice?
The buyer writes the purchase order; the supplier writes the invoice. The PO comes first and says what is wanted; the invoice comes after and asks to be paid for it. Matching the two — and the delivery note between them — is what a three-way match in accounts payable means.
Does a purchase order need a GST number?
Both parties’ GSTINs should be on it if both are registered, because the supplier needs yours to raise a compliant invoice and to let you claim input credit. The tax shown on the PO is an expectation; the rate that actually applies is the one in force at the time of supply.
Why is there a separate delivery address?
Because goods frequently go somewhere other than the registered office — a site, a warehouse, a client. A supplier who has to guess will guess wrong, and the cost of that lands on whoever wrote the order.